Property Management Analytics and Performance Dashboards

See your entire property portfolio more clearly. Bring occupancy, rent collection, arrears, maintenance, leasing and financial performance together in one clear management dashboard.

Falgoon helps property management companies and letting agencies replace fragmented spreadsheets and time-consuming reports with practical analytics designed around their portfolios, branches and management priorities.

For residential property managers, letting agencies, multi-branch operators, block managers and growing property portfolios.

Book a Free Property Reporting Review View a Sample Dashboard

A Clearer View of Your Property Management Business

Property management businesses generate large amounts of information through property systems, accounting software, maintenance records, and tenancy data.

However, that information is often stored across different platforms and prepared manually for weekly or monthly reporting. This can make it difficult to answer important questions quickly:

  • Which properties, buildings or units are currently vacant?
  • How much rent has been invoiced, collected and remains outstanding?
  • Which tenants or properties account for the highest arrears?
  • Which leases or tenancies are due for renewal?
  • How quickly are maintenance requests being resolved?
  • Which branches, property managers or portfolios perform best?
  • How profitable is each portfolio, building or management contract?

Falgoon brings your important operational and financial information together into a clear reporting solution, helping your team monitor performance and make decisions more quickly.

Property Management Analytics Dashboard Overview

Common Reporting Challenges in Property Management

Data Spread Across Systems

Property, tenant, rent, maintenance and accounting information may be stored in separate platforms, spreadsheets and reports.

Time-Consuming Monthly Reporting

Managers may spend hours exporting, checking and combining data before performance can be reviewed by the board.

Limited Portfolio Visibility

Senior management may struggle to compare buildings, branches, property managers or landlord portfolios consistently.

Rent Arrears Identified Too Late

Without clear ageing and collection reporting, overdue balances can grow before the right team takes action.

Maintenance Is Difficult to Measure

Open cases, contractor costs and completion times may be tracked individually, but rarely analysed consistently at scale.

Inconsistent KPI Definitions

Different teams may calculate occupancy, arrears, response times or management income in different ways.

What Your Property Management Dashboard Can Show

Falgoon develops tailored dashboards that bring together commercial, financial and operational property data across properties, buildings, units, branches, and landlords.

Executive Portfolio Overview

An immediate view of overall business performance before drilling down.

  • Total properties & units under management
  • Current occupancy rate
  • Rent invoiced vs collected
  • Outstanding arrears & open maintenance
  • New instructions and lost properties

Occupancy & Vacancy

Understand where properties are occupied or remaining unlet.

  • Occupancy by branch, building or type
  • Vacant units & days vacant
  • Upcoming move-ins and move-outs
  • Average time to let
  • Lost rental income estimates

Rent Collection & Arrears

Monitor rent performance and identify outstanding balances earlier.

  • Rent invoiced, collected, and collection rate
  • Total outstanding balances
  • Arrears ageing (30/60/90+ days)
  • Arrears by branch, property or tenant
  • High-value overdue accounts

Tenancy & Lease Management

Improve visibility of important dates and upcoming workload.

  • Renewals due & tenancies ending
  • Rent-review dates
  • Compliance & document-review dates
  • Average tenancy duration & retention

Maintenance Performance

Understand maintenance demand, costs and service performance.

  • Open, overdue, and completed cases
  • Average response & completion time
  • Maintenance cost by property & category
  • Contractor performance metrics

Financial & Portfolio Yield

See how properties and management portfolios contribute to the business.

  • Management-fee income by branch/owner
  • Contractor & operating expenses
  • Average management fee & portfolio yield
  • Estimated margin by branch or contract

Landlord & Owner Reporting

Provide clearer reporting to landlords, investors or property owners.

  • Portfolio occupancy & rent collected
  • Maintenance expenditure & arrears
  • Upcoming renewals & vacant periods
  • Income and expenses per property

Enquiries & Lettings

Understand how effectively enquiries are converted into tenancies.

  • Viewings booked vs completed
  • Applications received vs approved
  • Enquiry-to-viewing conversion
  • Marketing source performance

Branch & Manager Comparison

Compare operational and commercial performance across your organisation.

  • Properties under management by branch
  • Arrears & rent collection benchmarks
  • Average resolution time by manager
  • Performance against branch target

How Better Reporting Supports You

Improve Occupancy

Identify vacant units, upcoming lease endings and properties with long unoccupied periods.

Strengthen Rent Collection

Monitor collection rates and prioritise overdue accounts before arrears increase.

Reduce Reporting Time

Replace repeated spreadsheet preparation with consistent, reusable dashboards.

Improve Maintenance

Track open cases, completion times, costs and contractor performance more effectively.

Compare Portfolios

Understand which properties, buildings, branches and management contracts perform above or below target.

Support Growth

Use reliable information when acquiring portfolios, opening branches or taking on new contracts.

Who Is This Service For?

  • Property Management Companies: Managing rental properties on behalf of landlords, investors and property owners.
  • Letting Agencies: Agencies providing ongoing property management in addition to finding tenants.
  • Multi-Branch Businesses: Companies needing consistent reporting across several offices or locations.
  • Block & Estate Managers: Managing apartment blocks, developments, service charges and contractors.
  • Build-to-Rent / Multifamily: Operators needing clear reporting across units, buildings, occupancy, and leasing.
  • Growing Portfolios: Businesses outgrowing spreadsheet-based reporting.

Is Falgoon Suitable for Your Business?

Our analytics services are specifically designed for organisations that manage hundreds or thousands of units, operate across multiple branches or portfolios, prepare reports manually, and want to compare manager performance—but do not have a full internal data team.

See if you qualify

Bring Your Existing Property Information Together

Falgoon connects directly to the systems you already use.

Data connections depend on the accessibility of each system. Where a direct API connection isn't available, we can develop a structured reporting process using regularly exported files.

Property Management Systems Lettings & Leasing Platforms CRM Systems Maintenance Systems Accounting Software Rent Ledgers Excel & CSV Files Marketing Platforms

How We Develop Your Property Dashboard

  • 1

    Reporting Review

    We discuss your portfolio structure, systems, and management priorities.

  • 2

    Data Assessment

    We review available reports, databases, and system-export options.

  • 3

    KPI Definition

    Agreeing exactly how occupancy, arrears and maintenance are calculated.

  • 4

    Dashboard Planning

    Defining the dashboard pages, filters, and comparisons.

  • 5

    Data & Build

    Falgoon develops your tailored data model and reporting solution.

  • 6

    Validation

    Your team checks figures, calculations and definitions before launch.

  • 7

    Ongoing Support

    We provide practical training and can continue to maintain the dashboard.

Flexible Property Management Analytics Solutions

Portfolio Starter Dashboard

For companies improving one core reporting area.

  • Executive overview
  • Occupancy and vacancy reporting
  • Rent collection and arrears
  • Basic branch or portfolio comparison
  • Agreed management KPIs
Discuss This Option

Multi-Branch Dashboard

For businesses requiring consolidated reporting.

  • Group-level executive reporting
  • Branch & property-manager comparison
  • Property and building drill-down
  • Maintenance performance metrics
  • Lettings conversion funnels
  • Role-based reporting where required
Discuss This Option

Reporting & Analytics Support

For companies requiring regular data support.

  • Monthly dashboard maintenance
  • Integrating new properties or branches
  • New dashboard pages & KPIs
  • Monthly reporting support
  • Data-quality monitoring
  • Management insight reports
Ask About Support

Why Work with Falgoon?

Business-Focused

We focus on the operational and financial questions property teams need to answer.

Tailored Portfolios

Designed around your properties, branches, landlords, and leases.

Clear Reporting

Interactive browser-based dashboards that fit your internal management system.

Modern Tech

Using SQL Server, Microsoft Power BI, Python, and Plotly.js for reliable solutions.

Move Beyond Charts to Insights

Your dashboard can highlight areas requiring immediate attention, positioning Falgoon as an analytics partner:

A building with a rising vacancy rate or falling occupancy.

High-value arrears requiring targeted follow-up.

Properties with repeated maintenance costs reducing yield.

Explore our Interactive Demo

Frequently Asked Questions

Will the dashboard replace our property management software?
No. The dashboard is designed to complement your existing property management, accounting, maintenance and CRM systems. It brings selected information together specifically for management reporting and analysis.
Can you work with our existing property management system?
This depends on how the system makes data available. Falgoon may be able to use a database connection, API, scheduled report or exported Excel and CSV files.
Can we compare different branches or property portfolios?
Yes. The dashboard can provide company-wide reporting with drill-down into individual branches, property managers, buildings, landlords or portfolios.
Can landlords or property owners receive their own reports?
Depending on the project requirements, Falgoon can develop owner-level reports or filtered dashboard views. Access and sharing arrangements would be agreed during the planning stage.
Can the dashboard show rent arrears?
Yes. It can show total arrears, ageing categories (30/60/90 days), trends, properties or accounts requiring attention, and collection performance.
Can maintenance requests be included?
Yes. Where suitable data is available, the dashboard can analyse open cases, completion times, contractor performance, costs and recurring maintenance issues.
How much does a property management dashboard cost?
The cost depends on the number of systems, properties, branches, dashboard pages, calculations and automation requirements. Falgoon provides a defined proposal and quotation after the initial reporting review.

Find Out What Your Property Data Could Tell You

Your existing systems may already contain the information needed to improve occupancy, strengthen rent collection, monitor maintenance and understand portfolio performance more clearly. Book a free introductory review to discuss:

  • Your current reporting process & systems
  • Your most important portfolio KPIs
  • The information managers currently find difficult to obtain

There is no obligation. The initial discussion helps us understand your reporting requirements and identify whether Falgoon can provide a practical solution.

Request a Free Property Reporting Review

Improve Visibility Across Your Property Portfolio

Bring occupancy, rent collection, arrears, maintenance and branch performance together in one clear management dashboard.

Book a Free Review