AI Admissions Assistant & Nursery Performance Dashboards

Attract parents, answer questions, capture enquiries, book nursery tours and turn admissions data into better occupancy decisions.

Falgoon helps UK day nurseries use AI and analytics to reduce repeated admin questions, improve parent enquiry handling and understand performance across settings.

For independent day nurseries, large single-site settings and multi-site nursery groups across the UK.

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From Parent Enquiry to Better Nursery Performance

Many nurseries lose time answering the same parent questions while also trying to monitor enquiries, tours, occupancy, staffing and fees.

Falgoon brings these two problems together. We help nurseries improve the admissions journey first, then connect enquiry and operational information into clearer reporting.

  • Answer common parent questions instantly using approved nursery information.
  • Capture parent enquiries and preferred start dates before they are lost.
  • Book physical nursery tours through your chosen booking process.
  • Analyse what parents ask about most, including fees, funding, availability and policies.
  • Connect admissions insights with occupancy, staffing, revenue and setting performance.

The full story is simple: attract parents, answer questions, capture enquiries, book tours, analyse demand, and improve occupancy and performance.

Day nursery AI admissions and analytics dashboard

The Day Nursery Growth Journey

One connected approach from first parent question to management insight.

Attract Parents

Support website visitors and prospective families.

Answer Questions

Use approved fees, FAQs, policies and handbook content.

Capture Enquiries

Collect parent details, child age and preferred start date.

Book Tours

Guide parents to available visit or tour slots.

Analyse Demand

See common parent concerns and requested sessions.

Improve Performance

Connect enquiries with occupancy, revenue and staffing.

Two Connected Solutions for Day Nurseries

Start with admissions automation, then expand into wider performance reporting when you are ready.

AI Admissions Assistant

A website-based assistant that answers parent questions, captures enquiries and helps book nursery tours.

The assistant uses your approved nursery information, such as fees, opening hours, admissions details, parent handbook, policies, FAQs and Ofsted information. If it does not know the answer, it can collect the question and pass it to your team.

  • Answers common questions about fees, sessions, funding, food, sickness, policies and settling in.
  • Captures parent name, contact details, child age, preferred days and desired start date.
  • Guides parents to book a physical nursery tour using your booking link or calendar process.
  • Reduces repeated admin questions while staff are busy caring for children.
  • Provides analytics on the most common parent concerns and unanswered questions.
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Nursery Performance Dashboards

A management reporting solution that brings occupancy, staffing, revenue, enquiries and setting performance into one clear view.

The dashboard can combine information from nursery management software, accounting systems, spreadsheets, enquiry data and internal records to help owners and managers make better decisions.

  • Monitor occupancy by setting, room, age group, weekday and session.
  • Compare staffing costs, agency hours, payroll trends and income across locations.
  • Analyse funded and privately paid income, fees, arrears and revenue trends.
  • Track enquiries, visits, registrations and demand patterns from admissions activity.
  • Compare performance across single-site or multi-site nursery businesses.
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AI Admissions Assistant for Day Nurseries

Help prospective parents get instant answers while your team focuses on children, tours and admissions follow-up.

Parent FAQ Support

The assistant can answer approved questions about fees, funded childcare, opening hours, sessions, meals, sickness rules, settling in and general nursery policies.

Knowledge-Based Answers

Responses are based on your chosen nursery documents, such as your handbook, fees guide, admissions information, policies, FAQs and Ofsted report.

Lead Capture

When parents ask about availability, the assistant can collect useful enquiry details and notify your team for follow-up.

Tour Booking

The assistant can guide parents to a tour booking page, Calendly link, Microsoft Bookings calendar or your preferred admissions process.

Safe Escalation

If a question is personal, urgent, safeguarding-related or not covered by the knowledge base, the assistant can recommend contacting the nursery team directly.

Parent Question Analytics

See what prospective families ask about most, including fees, funding, availability, illness policies, meals, settling in and tour requests.

What the Assistant Can Use

The AI assistant is only as useful as the information it is allowed to use.

For each nursery, Falgoon can prepare a controlled knowledge base from approved documents and pages. This helps the assistant answer consistently while avoiding unsupported claims.

  • Website content and nursery FAQs
  • Fees, sessions and funded childcare information
  • Admissions, settling-in and parent handbook information
  • Sickness, medication, meals and allergy policies
  • Safeguarding information suitable for parents
  • Ofsted report summary and public inspection information
  • Tour booking instructions and contact details

Example Parent Questions

What are your fees for under-2s?

Do you accept funded childcare hours?

Can I book a nursery tour?

What happens if my child has a fever?

Do you provide meals and snacks?

What is your latest Ofsted rating?

The assistant should not make admissions decisions or guarantee a place. It can collect details and guide parents to the next step for your team to confirm.

Nursery Performance Dashboards, Reporting & Analytics

Once enquiries and tours are being captured, the next step is to connect demand with occupancy, staffing, revenue and setting performance.

Executive Overview

Give owners and senior managers an immediate view of occupancy, revenue, staffing costs, fee arrears, enquiries and performance against targets.

Occupancy & Capacity

Analyse occupancy by nursery, room, age group, weekday, session, future starters, expected leavers and available places.

Staffing & Costs

Monitor staff hours, payroll trends, agency costs, absence, staffing cost as a percentage of income and cross-site comparison.

Revenue & Fees

Review funded and privately paid income, fees, arrears, discounts, additional charges and estimated setting profitability.

Enquiries & Tours

Track enquiries, parent question themes, tour requests, visits, registrations, enquiry sources and demand by age group.

Multi-Site Comparison

Compare nurseries, rooms, managers and branches so that leaders can identify high-performing and underperforming settings quickly.

How This Supports Your Nursery Business

Reduce Admin Pressure

Allow parents to get immediate answers to common questions without waiting for office staff to reply.

Capture More Enquiries

Collect parent details, child age, preferred start dates and tour requests from website visitors.

Increase Tour Bookings

Guide parents from questions to a clear next step, such as booking a nursery visit.

Understand Parent Demand

See whether families are asking most about fees, funding, availability, sickness policies, food or Ofsted.

Improve Occupancy

Connect enquiry and tour data with availability, rooms, sessions and future occupancy planning.

Make Better Decisions

Use clear dashboards to monitor staffing, fees, revenue, arrears and setting-level performance.

Who Is This Service For?

  • Independent Day Nurseries: Settings receiving regular parent enquiries and tour requests.
  • Multi-Site Nursery Groups: Businesses needing consistent admissions and performance reporting across locations.
  • Large Single-Site Nurseries: Settings managing several rooms, age groups, sessions and income streams.
  • Growing Nursery Businesses: Operators aiming to improve enquiries, occupancy and reporting before expanding.
  • Owners, Directors and Managers: Leaders who want better visibility without relying only on manual spreadsheets.

Bring Nursery Documents, Enquiries and Data Together

Falgoon can start with a simple admissions assistant and extend into wider nursery reporting as your requirements grow.

Data access depends on your systems and permissions. Where direct integration is unavailable, Falgoon can often create a structured process using approved documents, exported files, booking links and scheduled reports.

Parent Handbooks Fees & Sessions Guides Policies & FAQs Ofsted Information Tour Booking Links Nursery Management Systems Accounting Software Excel & CSV Files Internal Databases

How We Develop Your Nursery AI and Analytics Solution

  • 1

    Admissions & Reporting Review

    Discussing parent enquiries, tour booking, occupancy goals and current reports.

  • 2

    Knowledge & Data Review

    Reviewing approved nursery documents, FAQs, policies, systems and exports.

  • 3

    Assistant & KPI Planning

    Agreeing answer boundaries, lead fields, tour booking flow and reporting measures.

  • 4

    Build & Configuration

    Preparing the knowledge base, assistant, lead capture and dashboard components.

  • 5

    Testing & Validation

    Testing parent questions, reviewing answers and checking dashboard definitions.

  • 6

    Launch & Handover

    Deploying the assistant or dashboard and providing practical team guidance.

  • 7

    Ongoing Improvement

    Using chat and performance insights to update content, reports and workflows.

Flexible Solutions for Day Nurseries

Start with a focused admissions assistant, a performance dashboard, or a combined solution.

AI Admissions Assistant

For nurseries wanting to reduce repeated parent enquiries and capture leads.

  • Website AI admissions assistant
  • Parent FAQ knowledge base
  • Enquiry and lead capture
  • Tour booking link or calendar flow
  • Basic question analytics
  • Staff escalation for unknown answers
Discuss AI Assistant

Nursery Dashboard

For nurseries needing better occupancy, staffing, revenue and setting-level reporting.

  • Executive performance overview
  • Occupancy and capacity reporting
  • Staffing and cost analysis
  • Fees, revenue and arrears reporting
  • Enquiry and tour conversion insights
  • Multi-site comparison where required
Discuss Dashboard

Combined AI & Analytics

For nursery groups wanting admissions automation and joined-up performance reporting.

  • AI assistant plus performance dashboard
  • Parent question and demand analysis
  • Enquiries, tours and registrations
  • Occupancy, staffing and revenue insights
  • Ongoing content and dashboard updates
  • Support for future integrations
Discuss Combined Solution

Why Work with Falgoon?

Nursery-Focused

We focus on admissions, parent questions, occupancy and management reporting for day nurseries.

Practical AI

Our AI assistant is designed around approved nursery information, lead capture and safe escalation.

Analytics Expertise

We combine AI, dashboards and reporting to turn enquiries and operations into useful business insight.

Clear Dashboards

Dashboards are designed to be understandable for owners, directors, nursery managers and finance teams.

Scalable Solutions

Start with one assistant or one reporting area, then expand across settings and data sources.

Data-Aware Approach

We agree appropriate access, storage and handling arrangements before working with nursery information.

Frequently Asked Questions

Will the AI assistant replace our admissions team?
No. The assistant is designed to support your team by answering common questions, capturing enquiry details and guiding parents to the next step. Your nursery team remains responsible for confirming availability, admissions decisions and personal situations.
What information does the AI assistant use?
The assistant uses approved information chosen by your nursery, such as your website, fees guide, parent handbook, admissions information, FAQs, policies and Ofsted information. If the answer is not available, it can recommend contacting your team.
Can the assistant book nursery tours?
Yes. The first version can guide parents to a booking link or calendar process, such as Calendly, Microsoft Bookings or your existing tour-booking method. Direct integration with nursery management software can be discussed separately.
Will the dashboard replace our nursery management software?
No. The dashboard is intended to complement your existing nursery management, accounting and operational systems. It brings selected information together for analysis and high-level management reporting.
Can you work with Famly, Connect Childcare, Blossom or eyworks?
This depends on your system, subscription, permissions and available export options. Falgoon can often start with approved documents, scheduled reports, Excel files or CSV exports before exploring direct integrations.
Can we start with the AI assistant only?
Yes. Many nurseries may start with an admissions assistant first, then add wider performance dashboards after the initial enquiry and tour-booking process is working well.
Can we start with one nursery location?
Yes. You can begin with one setting, one assistant, one dashboard area or one pilot project before extending the solution across additional nurseries.
How do you protect nursery and parent data?
Falgoon agrees appropriate data access, storage and handling arrangements with each client. Only information required for the project should be used, and access should be restricted to authorised users. The assistant should avoid making admissions, medical, safeguarding or eligibility decisions.

Discuss AI Admissions or Nursery Analytics

Book a free introductory review to discuss whether an AI admissions assistant, nursery performance dashboard or combined solution would be suitable for your nursery.

  • Repeated parent questions and admissions admin
  • Enquiry capture, tour booking and follow-up
  • Parent question analytics and demand insights
  • Occupancy, staffing, revenue and performance reporting

There is no obligation. This discussion helps us understand your needs and see if Falgoon is a good fit.

Request a Free Review

Turn Parent Questions into Admissions and Performance Insight

Use an AI Admissions Assistant to answer parent questions and capture tour requests, then connect enquiry demand with occupancy, staffing, revenue and nursery performance reporting.

Book a Free Review